WhatsApp Unified Inbox
The Pro WhatsApp Inbox for
Sales Teams, Recruiters, Founders, Coaches, Investors, Creators
and Their AI Agents
Superhuman for WhatsApp. Kondo gives your business conversations their own space, with labels, reminders, and CRM sync.
Powering very busy DM inboxes at
One app, two very different lives
Your personal voice note and your biggest client's follow-up land in the same WhatsApp inbox. There are no native labels, no way to snooze a message, no separation at all. Kondo brings structure to that chaos without moving you off WhatsApp.
Split Clients from Personal Chats
Create labels like 'Client', 'Coach Call', or 'Deal' and open a filtered inbox that shows only those conversations. Your personal group chat stops competing with the contact who is ready to sign.
- Client and personal split view
- Custom labels per conversation
- Filtered inbox per label
Stop Forgetting to Reply on WhatsApp
On WhatsApp, a client message gets pushed down by personal chats within minutes. Snooze it and it comes back to the top of your inbox exactly when you need to reply.
- Snooze any WhatsApp conversation
- Message resurfaces when due
- Cancels if they reply first
Transcribe Incoming WhatsApp Voice Notes
Long client voice notes are impossible to skim or search. Kondo transcribes incoming voice notes automatically so you can read them at a glance and send your own from your desktop.
- Auto-transcribe incoming voice notes
- Read instead of listen
- Send voice notes from desktop
Sync WhatsApp Conversations to Your CRM
Client updates discussed on WhatsApp rarely make it into HubSpot, Notion, or Google Sheets. Kondo pushes the conversations you choose to your CRM so your records stay current without manual data entry.
- Sync to HubSpot or Notion
- Choose which chats to push
- No copy-pasting ever again
Reach Inbox Zero on WhatsApp
Group chats, broadcast lists, and personal threads pile up alongside client conversations. Archive what is done and surface a clean view of what still needs your attention across your personal and WhatsApp accounts.
- Archive handled conversations
- Unified personal and business view
- Focus only on what is open
list_chats “pricing”6 foundread_chat× 6set_chat_draft× 6set_chat_label “Hot”× 6
Let Your AI Read Your Chats Safely
Your AI agent can catch up on what a client said last week, summarize a long voice note thread, or draft a reply to a WhatsApp conversation. It reads on your computer and never sends anything on your behalf.
Explore the WhatsApp MCP serverBuilt to respect your personal WhatsApp
WhatsApp is a personal app that you also use for business. Kondo is designed with that privacy line in mind from the start.
Your messages stay on your computer
Kondo works through your existing WhatsApp session on your desktop. Your conversations are never uploaded to a third-party server or stored outside your own machine.
Personal chats stay private
You decide exactly which conversations sync to your CRM. Your personal group chats and threads never touch any external system unless you explicitly choose them.
We never automate sending
Kondo adds no automated outreach, scheduled messages, or bulk sending. Every message that leaves WhatsApp is one you reviewed and sent.
No second number or API required
Kondo works through your existing WhatsApp session with no WhatsApp Business API, no second phone number, and no per-message fees attached.
WhatsApp Inbox Questions Answered
What founders, coaches, and consultants ask us most
Does Kondo work with my personal WhatsApp account?
Yes. Kondo connects through your existing WhatsApp session on your desktop, so you do not need a separate WhatsApp Business account or a second phone number. You keep using the same number your clients already message. Your personal chats and business conversations coexist in Kondo exactly as they do in WhatsApp, but now you can separate and label them.
Will my personal chats be synced to my CRM?
No. CRM sync in Kondo is selective. You choose which conversations are pushed to HubSpot, Notion, Google Sheets, or another tool. Your personal group chats and threads, and any conversation you do not explicitly select stay entirely off your CRM. Nothing syncs automatically without your input.
Is it safe to connect a third-party app to my WhatsApp?
Kondo is designed to minimize risk. It works through your own WhatsApp Web session on your computer, so your login credentials are never shared with Kondo. Your messages stay local on your machine. Kondo never automates sending, never sends messages on your behalf, and never accesses your chats outside your own device.
What CRM tools does Kondo sync WhatsApp conversations to?
Kondo supports native integrations with HubSpot, Salesforce, Attio, Clarify, Notion, and Google Sheets, as well as webhook support for Zapier and Make so you can connect to other tools. You can sync the latest message or the full conversation history, and sync only triggers for conversations you have chosen to include.
Client Messages and Personal Chats Finally Separated
Get voice note transcription, personal and business separation, and CRM sync for your WhatsApp conversations.